Office Manager/Bookkeeper

Dan Prados
    Published
    June 1, 2021
    Location
    New Orleans, LA
    Job Type
    Education
    Bachelor Degree
    Experience
    5-10 Years
    Salary Range
    50,000 - 55,000
    Salary Units
    US Dollars
    Work Hours
    Normal work hours

    Description

    Our Project Management/Consulting client seeks a professional, responsible Office Manager/Bookkeeper to coordinate our administrative and financial procedures for the company. This position will support fiscal operations and he/she will work to provide exceptional support service to the organization and employees

    This is an ideal position for an engaging professional who enjoys fostering teamwork, having a strong attention to detail, providing back-up support to our Leadership Team

     

    Additionally, the preferred candidate will be accustomed to providing structure, boundaries, and thoughtful processes. The individual will possess strong interpersonal and communication skills.

    This is a full-time, 40 hour per week position with benefits.

     

    Skills

    • Good knowledge of modem office practices and procedures, including technology
    • Knowledge of basic accounting principles
    • Excellent organizational skills and attention to detail
    • Ability to work collegially with employees, community and vendors
    • Ability to perform a wide variety of multi-step procedures
    • Ability to effectively communicate both orally and in writing
    • Ability to set and manage multiple priorities as well as schedule own time and that of others
    • Ability to handle confidential/ sensitive information with discretion, tact and diplomacy
    • Ability to meet deadlines
    • Ability to work independently

    Qualifications

    • Highly prefer a Bachelor's Degree in Business
    • A minimum of 4 years of experience in accounts payable/ receivable experience
    • Prior experience with accounting software packages
    • Experience in Microsoft Office applications with intermediate knowledge of Excel.

     

     

    Responsibilities

    • Accounts payable, including obtaining invoice approval, assigning appropriate expense accounts, entry into the accounting system, producing checks, obtaining check approval signatures, distributing checks and organizing paid invoices
    • Assure the accurate handling of money, including gathering, counting, depositing, distributing and maintaining cash
    • Balance bi-weekly payroll summary and deductions to the payroll check register and enters into the accounting system
    • Provide details to outside CPA for monthly reconciliation of bank accounts
    • Maintains accounting system vendor files and manages contracts
    • Payroll processing - using outside payroll software service, conduct bi-weekly process to finalize payments and time-off requests for employees
    • Tracks all expenditures for and income received from Grants or other gifts
    • Manages monthly ordering of office supplies.

     

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